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How to Request DoDTR Data

The Joint Trauma System (JTS) Department of Defense Trauma Registry (DoDTR) is a population of trauma patients meeting inclusion criteria that includes selected data elements. It is not the patient record. While a query of the DoDTR can identify a population and provide data elements, the investigator may have to conduct a chart review to collect additional data for the protocol. JTS does not assist with access to chart reviews.

• Eligible Requestor. The requestor must be U.S. Military, U.S Government or sponsored by a U.S. Military or Government entity who will accept responsibility for safeguarding the data set and ensure that all applicable DoD and Federal requirements are met by the non-Federal requestor. JTS does not assist non-Federal requestors in finding DoD sponsors. The Defense Health Agency (DHA) requires the end user of the data to be identified.
• How to request data from the DoDTR: contact dha.jbsa.healthcare-ops.list.jts-data-enterprise@health.mil to set up a meeting to discuss a data request.
  
  Helpful links:
  1. JTS DoD Trauma Registry Request for Information (RFI) Worksheet - complete if interested in learning if DoDTR contains data for your project. Send form to, dha.jbsa.healthcare-ops.list.jts-data-enterprise@health.mil
  2. JTS Data Dictionary - complete if you know what data is required for your project. Send form to, dha.jbsa.healthcare-ops.list.jts-data-enterprise@health.mil. JTS will get back to you to discuss other requirements as necessary.
  3. Data Sharing Agreement: DHA Privacy and Civil Liberties Office requirement for release of DHA data. Also, see https://www.health.mil/Military-Health-Topics/Privacy-and-Civil-Liberties/Data-Sharing-Agreements

  Prior to completing & submitting above forms, JTS highly recommends contacting the Data Enterprise at dha.jbsa.healthcare-ops.list.jts-data-enterprise@health.mil to discuss DoDTR data and your research goals.

  All questions can be addressed by the Data Enterprise Team at: dha.jbsa.healthcare-ops.list.jts-data-enterprise@health.mil